NY3Rs Meeting – RRLC Building, October 18th, 2011
Kathy Miller (RRLC), Sheryl Knab (WNYLRC), Debby Emerson (CLRC), Mary-Carol Lindbloom (SCRLC), Ed Rivenburgh (IDS Project), Cyril Oberlander (SUNY Geneseo Milne Library), Tim Bowersox (SUNY Geneseo Milne Library), Mark Sullivan (SUNY Geneseo Milne Library), Bill Jones (IDS Project), Dean Bryan (CUNY), Maureen Zajkowski (SUNY OLIS)
I. Intro discussion article: Reviewed and discussed article and data on future of academic libraries – especially from the point of view of academic provosts and university presidents.
II. Presentation: GIST (Getting It System Toolkit)
III. Presentation: GDM (Gifts & Deselection Manager)
With GDM, you can do batch deselection
• Can limit by number of records
• Google tops out to 5K to 10K requests
• Takes 1 record to 2 records every 3 seconds
• Can have OCLC/ISBN
• Exports into an excel file
• If you can’t finish, you can start where you left off the next day
• Let’s you know if in Hathi Trust, Google Books, whether Better World Books wants the item, and also has a link to conspectus
• Agreed later this could be called “Collection Analysis” tool – GDM is confusing.
IV. Planning for meeting on November 16th: NY3Rs directors present agreed that [GIST GDM] is the piece that could help with “true” CCD; this is the tool that might allow groups of libraries to work with each other. All agreed it was worthwhile to do a pilot of interested libraries, preferably across regions, but could also be within a region. NY3Rs group (Sheryl, Kathy, Debby, Mary Carol, and Jean Sheviak) first work together on the criteria that would be needed (e.g., issues such as last copy, etc.) and the technical requirements so that we are clear. Then we should discuss with some of our academics and try to interest them. This group – NY3Rs directors and a interested academic libraries -- will work together to determine criteria such as last copy, number of duplicates, etc. and will think about how we can implement this. All agreed the pilot libraries would have to agree to free reciprocal ILL. Other criteria to be determined. NY3Rs would not be able to explicitly offer [GDM] because we don’t have the technology, but can make libraries aware of it as a tool for them to use. There may be an opportunity for NY3Rs to hire consultants to assist libraries in using GDM tool if necessary.
For the November 16 presentation for CLRC and SCRLC, we will start out with data from articles about the future of academic libraries, especially focusing on the collection management aspect, noting that we as librarians must take control of this issue before our funders do it for us. At that point we can introduce the idea of the pilot to see if it there is interest, and also interest in using the GDM [collection analysis] tool. The follow up would be via email to academics giving more information about the pilot and seeking those who are interested in knowing more and/or participating. We all agreed there would be no cost to the library (e.g., they don’t need to commit CCDA funds specifically) - only agree to the pilot guidelines developed by the group.
Mary Carol notes that the presentation should be an hour and allow plenty of time for additional discussion. It will start at 9:30 then go to 11:30 for the GIST portion and then a half hour to talk about EBL project.
